The Together Initiative
The Together Initiative is committed to protecting and respecting your privacy. This Privacy Statement explains how and why we collect your personal information when you visit our website, complete our surveys or sign up to hear more from us. It also explains how we use your data, the conditions under which we may disclose it to others and how we keep it secure.
We may change this policy from time to time, so please check this page for updates. By using our website you accept the conditions set out in this Privacy Statement. Any questions regarding this Statement and our privacy practices should be sent by email to firstname.lastname@example.org.
Who we are?
The Together Initiative is a small non-profit governing entity for the Together Campaign, a coalition that everyone is invited to join, from community groups to some of the UK’s best known organisations. Our aim is to bring people together and bridge divides, to help build a kinder, closer and more connected country.
The Together Initiative is also a “data controller”. This means that we are responsible for how we hold and use personal information about you.
If you have any questions about this Statement or how we handle your personal information, please contact us at email@example.com..
What type of personal information is collected from you?
Personal information, or personal data, means any information about an individual from which that person can be identified. It does not include information where the identity has been removed (anonymous data).
When and how do we collect this information from you?
1. When you sign up your organisation to become a partner of the Together Initiative
The personal information we collect when you sign your organisation up to become a partner includes:
- Your name
- The name of the organisation you work for
We use this personal information so that your organisation can become one of our partners and we can perform the related contract we have entered into with you.
2. When you participate in one of our surveys
As part of our mission to bring people together and bridge divides, we from time to time conduct surveys via our website together.org.uk/survey/. Surveys allow us to form a view of the issues that cause the most division within our society and what unites us, which we use to inform further discussion and debates about the type of society we want to build, and to inform our forward strategy as to how to bring people together and bring that society about.
We always conduct surveys anonymously, meaning that we don’t relate any of your responses to you as an individual. Rather, we aggregate responses so that we can compile these in a report. Any identifiable information that you may have provided to us (such as your email address, see below), we keep separate from your survey responses. Survey results, if published, are always published in an aggregated fashion.
As part of the survey, we will ask you for certain demographical information, such as:
- Your age
- Your gender, and
- The area of the UK in which you live and the first half of your postcode.
The survey also includes four optional questions that aim to form a view of which groups in society are affected by different issues, and to ensure that we have input from a sufficiently wide range of cultures and political opinions:
- Your ethnicity
- Your political affiliation, including for example questions on how you voted in:
- the last general election, and
- the Brexit referendum, and
- Whether or not you consider yourself to have a disability.
Each of these questions is entirely optional, in that for each of these questions you are able to select a ‘Prefer not to say’ box, so if you do not wish to provide the relevant details, that is perfectly fine. Also, as the survey is anonymous, we are not collecting this personal information in a way that allows us to relate this to you. Rather, we use this information in an aggregated fashion. We do allow you to fill out your email address at the end of a survey, and this will only be used for keeping you informed of the results of the survey and other information about the Together Initiative (see below under purpose 3.) – but not to relate any of your responses to you personally.
We collect the above information as part of your voluntary participation in the survey, on the basis of our legitimate interest.
When you provide us with your contact details
As indicated under purpose 2 above, we allow you to fill out your email address at the end of a survey.
We collect this to, for example:
- Provide you with further information about The Together Initiative, including in relation to:
- the results of our survey,
- our activities and initiatives, or
- participation in future surveys, or
- Invite you to events run our partners that you request from us or which we feel may interest you.
We will obtain your opt-in consent before we use your personal information for these purposes. If you no longer want to receive communications from us, you can revoke your consent at any time by unsubscribing using the link in the communications themselves. Alternatively, you can send an email at any time to the administrator at firstname.lastname@example.org.
3. Website Optimisation
How long do we retain your personal information for?
We will hold your personal information on our systems for as long as is necessary to fulfil the purposes for which we collected the personal information and consistent with applicable law. The criteria used to determine our retention periods include:
- The length of time we have an ongoing relationship with you (for example, for as long as your organisation is one of our partners);
- Whether there is a legal obligation to which we are subject (for example, certain laws require us to keep records for a certain period of time before we can delete them); or
- Whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations).
Who has access to your personal information?
We do not sell or rent your personal information to third parties. However, we do disclose your personal information to our third party service providers, to facilitate services they provide to us. These can include providers of services such as website hosting, data analysis, fraud prevention, information technology and related infrastructure provision, email delivery, auditing, and other services.
When we use third party service providers, we disclose only the personal information that is necessary for the service provider to deliver their service, and where we have a contract in place with the service provider that requires them to keep your personal information secure and not to use it for their own purposes.
Other Uses and Disclosures
We also use and disclose your personal information as necessary or appropriate, in particular when we have a legal obligation or legitimate interest to do so:
- To comply with applicable law and regulations
- This may include laws outside your country of residence.
- To cooperate with public and government authorities
- To respond to a request or to provide information we believe is necessary or appropriate.
- These can include authorities outside your country of residence.
- To cooperate with law enforcement
- For example, when we respond to law enforcement requests and orders or provide information we believe is important.
- For other legal reasons
- To enforce our terms and conditions; and
- To protect our rights, privacy, safety or property, and/or those of you or others.
- In connection with a sale or business transaction
- We have a legitimate interest in disclosing or transferring your Personal Information to a third party in the event of any reorganisation, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of our business or assets.
How you can access, update or delete your personal information
If you would like to request to access, correct, update, suppress, restrict, or delete personal information, object to or opt out of the processing of personal information, or if you would like to request to receive a copy of your personal information for purposes of transmitting it to another company (to the extent these rights are provided to you by applicable law), please contact our Data Protection Officer in writing via email@example.com. We will respond to your request consistent with applicable law.
Securing your personal information
We seek to use reasonable organisational, technical and administrative measures to protect personal information within our organisation. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contacting Us” section below.
Transferring Personal Information to a Country outside the UK or EEA
We may transfer any personal information we hold to a country outside the UK or European Economic Area ("EEA") provided that one of the following conditions applies:
- The country to which the personal information are transferred ensures an adequate level of protection for your rights and freedoms, as determined by the European Commission [or United Kingdom] (the full list of these countries is available here).
- For transfers to countries not considered adequate by the European Commission or United Kingdom:
- You have given your consent
- The transfer is necessary for one of the reasons set out in the Data Protection Act 2018, including the performance of a contract between us and you, or to protect your vital interests
- The transfer is legally required on important public interest grounds or for the establishment, exercise or defence of legal claims
- We have put in place adequate measures, such as standard contractual clauses adopted by the European Commission, to protect your personal information. You may obtain a copy of these measures by contacting us in accordance with the “Contact Us” section below.
Links to and from other websites
Our website may contain links to other websites run by other organisations. This Privacy Statement applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
Our website is not directed at children aged 16 or under. However, we may from time to time conduct surveys that are aimed specifically at children in schools. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with any personal information.
Review of this Statement
We regularly review this Statement, and may update it from time to time to meet our business requirements and/or comply with statutory provisions. You can see the date of the latest update at the top of the Statement. If we make material or substantive changes to one of our privacy policies, we will seek to actively bring those changes to your attention.
Last updated on 11/01/2021